Job Description

Job ID: 60807

Position Number: 00082859

Job Title: Accounting Specialist

Department: Florida Virtual Campus

Location: Tallahassee, FL

Responsibilities:

The Accounting Specialist position is responsible for FLVC's purchasing card approvals and monthly reconciliation process, adhering to Florida State Statue and FSU rules/regulations. Co-primary processor of account receivables and purchase requisitions, ensuring timely renewals and purchasing. Reviews and processes vendor payments. Serves as back-up travel support. Responsible for file maintenance and providing purchasing card guidance for staff.

Approves and/or verifies/reconciles all FLVC purchasing card charges posted to OMNI system within the allowable period to avoid an audit finding. Reviews each receipt to confirm purchase was allowable under State of Florida Statues and FSU rules/regulations. Confirms sales taxes were not charged, correct vendor, account coding, business purpose, appropriate signatures and supporting documentation are included. Maintains electronic and hardcopy records per FSU Record's Retention policy. Provides purchasing card guidance to staff to ensure compliance to state and university regulations. Provides exceptional customer service to vendors and staff.

Co-primary purchase order requisition processor, ensuring compliance with State of Florida statutes and FSU procurement policies and procedures. Assist staff obtaining quotes and reviews for accuracy. Research publicly solicited contracts through DMS, state websites, etc. to determine availability for FLVC to receive the best pricing. Confirms budget and appropriate documentation is in place before purchase is processed. Works with contracting staff to ensure approved agreement is in place and related terms are documented on the requisition. Performs invoicing functions. Processes vendor invoices and PCard transactions for payment, ensuring compliance with State of Florida and FSU rules/regulations. Secures confirmation from purchase originator that service/materials were received in satisfactory condition and accepted before processing payment. Processes disbursements for employee reimbursements, direct pay, and vendor payments. Investigates and resolves any questions/disputes with vendors or FSU Accounts Payables regarding payments.

Provides back-up support to travel office as needed to ensure timely service. Assists with processing of journal entries as required to correct purchasing card posting errors. Works with the Budget Manager to track service and maintenance contracts to ensure timely renewals. Assists with contract processing, as needed, and consults with staff, vendors, and other organizations to deliver appropriate and timely service. Other duties as assigned.

Co-primary accounts receivables processor for FLVC's optional services, meeting registrations, rental services, etc. Works with Financial Services' event staff to request/prepare registration eMarket links for online event payments. Prepare invoices for registration fees, optional group agreement services, and rental services, via Quick Books and FSU's Auxiliary billing. Processes

refunds when required. Prepare event close out reconciliation at event end to balance revenues received to expenses. Follows up as needed, on status of outstanding AR accounts. Maintains required documentation. Maintains effective communications with FLVC and FSU staff to ensure the success of the event or business services. Performs work in support of business processes and projects. Performs time-sensitive tasks and meets established deadlines.

Qualifications:

Bachelor's degree and two years’ experience or a combination of post high school education and experience equal to six years.

Considerations:

This is an A&P position.

How to Apply:

If qualified and interested in a specific vacancy as advertised, apply to Florida State University at  .

Applicants are required to complete the online application with all applicable information. Applications must include work history and all education details (if applicable).

Equal Employment Opportunity:

FSU is an Equal Employment Opportunity Employer.
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Florida State University

Job Tags

Contract work, Work at office,

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