Job Description

Were seeking a versatile and proactive Office Manager and Recruiting Coordinator to manage our day-to-day office operations and support our recruiting team. This dual role is perfect for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats. You'll be instrumental in maintaining a welcoming workplace culture while helping us attract and hire top talent.

Role

Recruiting Coordination (60%)

• Serve as the primary point of contact for candidates throughout the interview process.
• Schedule interviews (virtual and in-person) across multiple time zones and complex calendars for all open roles.
• Maintain candidate pipeline visibility and update tracking systems daily.
• Manage candidate correspondence, ensuring timely and professional communication, focusing on a positive candidate experience.
• Work with hiring managers to collect candidate feedback and manage Lever pipeline.
• Support the recruiting team with data management for career fairs, conferences, and other external events.
• Be the primary point of contact with external recruiters.

Office Management (30%)

• Serve as the primary point of contact for building management and service providers.
• Coordinate office maintenance, repairs, and improvements.
• Oversee daily office operations and facilities management, ensuring a welcoming and productive work environment.
• Act as the primary point of contact for employees on office-related issues.
• Assist with planning company offsites and events.
• Greet and welcome external guests and candidates.

Administrative Support (10%)

• Assist the executive team with calendar scheduling and other administrative tasks.
• Manage calendar invites for recurring company meetings.

Qualifications

• Ability to be on-site at our Cupertino office five days a week.
• 1+ year(s) experience working in a fast-paced environment, ideally at high-growth startups.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Experience with applicant tracking systems (ATS) or similarly complex systems; we use Lever.
• Bachelor's degree preferred or equivalent recruiting, HR, or relevant administrative work experience.

Core Skills: Hiring, Data management, ATS, Recruitment strategyOther Skills: LeverSeniority: Mid, Senior, Lead
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Job Tags

Work experience placement, Work at office,

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